You can use this routine for petty cash, travel claims, disbursements, corrections, etc.
Each type of expense you enter can be handled with separate document number series. This is useful if you are using the same voucher type for all the G/L transactions. The voucher type controls the voucher numbering.
In this routine, you can enter transaction amounts with different currencies than the system amounts. The system automatically calculates the transaction amount with the exchange rate. To obtain the right exchange rate you must set up different exchange rates and periods for a currency in Work with currencies. When you enter the G/L transaction you choose which setting you want to use. You can also set up defaults in the G/L control file.
You also have an option to enter VAT on G/L level. When you use this option, you enter a VAT handling code. The system will then automatically calculate the VAT amount. The VAT handling code controls the relationship between the transaction amount and VAT amount. The VAT accounting is then based on the main account you post.
You are able to create a user defined entry panel. You can do this by hiding those fields you are not using and also enter default values, which will be proposed when you enter transactions for this routine.
Enquiries and printouts
- G/L transaction enquiry – displays all the updated postings in the General Ledger.
- G/L transaction details enquiry – displays detailed postings from the G/L transaction log file.
- G/L transaction list – displays the updated postings in the General Ledger.