The following describes how to create and print freight documents that are to be retrieved by a third-party software for further handling and printout.
Process description
The program and the necessary table data for third-party freight documents are preloaded at installation. The program is called when the standard freight document type DOC04 (Third-party freight document) is created. The freight document is saved in the DI document file IFTMIN which then can be retrieved by a third-party software for further processing. The retrieval can, for example, be performed via Iptor Integrator.
Prerequisites
The following must be activated:
| Table/File | To do |
|---|---|
| Work with companies | Activate application TFD (Third-party software freight documents). |
| DI documents table | Activate the applicable document subtype files. |
| Business partner file, DI methods panel | Activate the DI method FTP (File transfer protocol) for the customer. |
| Business partner file, DI documents panel | Activate the DI document IFTMIN for the customer. |
| Shipping agents table | Activate the document type DOC04 for the shipping agent you want to use. |
For these instructions, a valid pick list number must exist and must be confirmed.
- Select the Work with freight documents menu item.
- On the initial panel, enter a pick list number and click OK.
- You access Work with freight documents, Document selection listing all available freight documents for the shipping agent, not only third-party freight documents. Tip: Click the Sel ship agent function key to select another shipping agent. You can change the following field information:
- MOT
- A code from the Manner of transport table is defaulted from the picklist/shipment, but can be changed. A reason for changing the MOT code could be that the manner of transport can be used to control what documents to print in the third-party software and quite often it is difficult to determine the manner of transport until the goods are packed. The code entered in this field will be saved on the freight document, but it will not affect the pick list/shipment.
- You access Third-party freight document maintenance, Header information part 1. This is the first of three panels where you can change header information for a third-party freight document. You have three alternatives with the Bill of lading no field:
- If a freight document number series exists in the Shipping agent/freight document table, the system automatically retrieves the number.
- You can manually enter a number. Note: If you manually enter a Bill of lading number, do not insert any blanks in-between the numbers. The system automatically edits the number correctly, when you re-enter this panel. This number is checked according to the 10-module check.
- You can leave the field blank.
- Delivery address
- Destination
- Country
- Telephone number
- You access Third-party freight document maintenance, Header information part 2. This is the second panel where you can maintain freight document header information. The fields are optional. Refer to the Panel help for field descriptions. Click OK.
- You access Third-party freight document maintenance, Header information part 3. This is the third panel where you can maintain freight document header information. The fields are optional. Refer to the Panel help for field descriptions. You can now either click OK to confirm your entries and return to the initial panel or click Detail lines to maintain detail information, e.g., package type. For this example, click Detail lines.
- You access Third-party freight document maintenance, Detail information, listing the different goods types, commodity codes or package types in the existing freight document. Select the applicable document and click Change to change the detail information. Click OK.
- You return to Work with freight documents, Document selection. The following occurs:
- Field Crt (Created) is set to YES.
- Field Printed is updated with today’s date.
- A message is displayed at the bottom of the panel
Click the Shift info function key to toggle more information, i.e. Out queue and Hold settings, which can also be changed.
You can now either maintain the header information of your third-party document or print it.
Change printer
Before clicking Print document you can specify that the freight documents be sent to a different printer. To do this change the printer id in the Out queue column. Also specify if you want the printout to be held in the spool file in the Hold column.
Set printer queue for dangerous goods handling
To specify the printer that your MSDS information or your TREM cards are printed on, click Set prt queue for DGH. Enter your print parameters and click OK.
Maintain the header information
Select the third-party freight document type DOC04 and click the Change option.
Note: If the selected freight document has not already been created (the Crt field is blank), the system will automatically create one before you change or print it. If any error occurs when validating the information, the system will prompt the Third-party freight document maintenance, Header information part 1 panel. You must correct the fields in error.
The system defaults the following fields with information from the Sales order, Customer file and Standard value table. You can change these values.
The remaining fields are optional. Refer to the Panel help for field descriptions.
Click OK.
Result
The freight document is now created, printed and saved in the DI document file IFTMIN, accessible for a third-party software to retrieve it for further processing. Exit the routine.