Related topics
Note: This panel may be displayed in either Maintenance or Enquiry mode. In Enquiry mode, you are only able to view the information and only certain options are available. The panel heading differs accordingly.
- Work with vouchers in batch
This panel displays the vouchers overview for the selected batch. On this panel you register a new voucher or maintain an existing voucher header and its transactions. - Work with interface vouchers in batch
For automatically created batches, this panel displays the interface vouchers overview. On this panel you can correct the interface data and create the voucher.
You can toggle from the Work with vouchers in batch panel to the Work with interface vouchers in batch panel by clicking the Interface vouchers function key, and vice versa by clicking the Vouchers function key.
More information can be made available on the panel via the DC1 UI Client Edit columns feature. This feature also allows you to customize the panel to only show the information you want.
Options
| Add | Only available if the panel heading is Work with vouchers in batch. Select this option to add a new voucher. |
| Change | Only available for interface vouchers in status 0 (Preloaded). If the panel heading is Work with vouchers in batch, then select this option to change a voucher. If the panel heading is Work with interface vouchers in batch, then select this option to change the interface data that is used for voucher creation. |
| Delete | If the panel heading is Work with vouchers in batch, then select this option to delete a voucher. If an automatically created voucher is deleted, then the voucher related interface data is automatically set to status 4(Deleted). Voucher related interface data in status 4 can be restored using the Restore option from the Work with interface vouchers in batch panel. If the panel heading is Work with interface vouchers in batch, then select this option to set the status of the interface voucher in status 0 (Preloaded) to status 4 (Deleted). Interface voucher in status 4 can be restored using the Restore option. |
| Display | If the panel heading is Work with vouchers in batch, then select this option to view a voucher. If the panel heading is Work with interface vouchers in batch, then select this option to view the voucher related interface data. |
| Transactions | Only available if the panel heading is Work with vouchers in batch. Select this option to work with transactions, manually or automatically created, for the selected voucher. |
| Interface transactions | Only applicable for vouchers that have been automatically created. If the panel heading is Work with vouchers in batch, then select this option to work with interface data to be used to create transactions in the selected voucher. If the panel heading is Work with interface vouchers in batch, then select this option to work with interface data to be used to create transactions. |
| Liquids | Only available if the panel heading is Work with vouchers in batch. Select this option to work with liquid entries for the selected voucher (both manually and automatically created). Note: Currently, only the Cash book liquid entry panel is supported by DC1. |
| Interface liquids | If the panel heading is Work with vouchers in batch, then select this option to work with interface data to be used to create liquid entry transactions in the selected voucher. This option is only applicable for vouchers that have been automatically created. If the panel heading is Work with interface vouchers in batch, then select this option to work with interface data which is to be used to create liquid entry transactions. Note: Currently, only the Cash book liquid entry panel is supported by DC1. |
| Restore | Only available if the panel heading is Work with interface vouchers in batch and only for interface vouchers with status 4 (Deleted). Select this option to restore the original voucher related interface data and set the interface voucher status to 0 (Preloaded). |
| Create | Only available if the panel heading is Work with interface vouchers in batch and only for those interface vouchers which are in status 0 (Preloaded). Select this option to start the creation of the voucher and its transactions from interface data. |
Function keys
| Interface vouchers | Only available if the panel heading is Work with vouchers in batch. You can toggle from the Work vouchers in batch panel to the Work with interface vouchers in batch panel by clicking this function key. |
| Vouchers | Only available if the panel heading is Work with interface vouchers in batch. You can toggle from the Work interface vouchers in batch panel to the Work with vouchers in batch panel by clicking this function key. |
| Shift batch amount | When you first access this panel, the Actual batch amount is shown in the header, in transaction currency. Toggle this function key to show the Expected batch amount and change it, if applicable. You are also able to indicate if the amount should be shown in transaction or system currency (the adjacent In system currency field = YES/NO). |
| Preloaded/Batch/All | Only available if the panel heading is Work with interface vouchers in batch. Switch between viewing preloaded, batch, or all interface vouchers. The panel sub-heading differs accordingly. In the default view of this panel only preloaded vouchers are shown, as they must either be corrected and created or set to status 4 (Deleted). |
| Fnc list or >> | Access a list of all functions that are available in the program in which you are working. Note: In some programs, this F-key is not available as a button on the panel, but you can always press F10 on your keyboard to access the function list. You can also click the More functions icon (>>), if available in the right-hand bottom corner of your session. |
Selection fields
The selection fields on this panel can be used separately or in combination with each other. If several fields exist on your panel, then the first field is always a positioning field.
The following selection types exist in tables, enquiries and files:
- Positioning
Used to display the sequential list, starting with the character or value that you have entered.
If only one positioning field exists on your panel, then it can be used in two ways. If you enter part of the value/code, the field will function as a positioning field. If you enter a complete value/code, the field will function as a direct access to that record.
Note: 'Work with' programs never give you a direct access. - Exact match
Used to narrow down the number of records in a list. Only records that are equal to the value you have entered will be displayed. - Search
Used to find a specific record in a list. Enter a search argument consisting of one or several characters. All records that hold the search argument that you have entered will be displayed.
Note: This selection type is primarily used for description-related fields (free text fields combining upper and lower case letters).
- Accounting period
- Displays the accounting period registered for this batch.
- Batch number
- Actual batch amount
- Only shown at first access of the panel, or if you toggle Shift batch amount. Displays the actual batch amount. This amount is calculated as the sum of all the amounts applied for the vouchers in the batch.
- Expected batch am
- Only shown if you toggle Shift batch amount. Enter the expected batch amount. If an amount has been entered, it may be changed.
- Difference
- Note: Only shown if the expected batch amount is not equal to zero, and if the currency in which the amount was entered corresponds to the current currency mode.
- In system currency
- Only shown if you toggle Shift batch amount. Indicates if the expected batch amount is entered in system or transaction currency. The field can be changed.
- Vt
- This column lists the voucher types of the batch. On the Work with interface vouchers in batch panel, this column lists the voucher types which were loaded into the interface file or the ones that were manually saved from the Work with interface vouchers in batch panel.
- Voucher no
- This column lists the voucher numbers of the batch. On the Work with interface vouchers in batch panel, this column lists the voucher numbers which were loaded into the interface file or the ones that were manually saved from the Work with interface vouchers in batch panel.
- Vou date
- This column lists the voucher dates of the batch. On the Work with interface vouchers in batch panel, this column lists the voucher dates which were loaded into the interface file or the ones that were manually saved from the Work with interface vouchers in batch panel.
- Debit
- Only shown if the panel heading is Work with vouchers in batch. This column lists the total voucher debit amounts in either transaction or system currency depending on the current panel mode.
- Credit
- Only shown if the panel heading is Work with vouchers in batch. This column lists the total voucher credit amounts in either transaction or system currency depending on the current panel mode.
- Tran/Syst
- St
- This column lists the automatically created voucher status codes.
- Er
- If an error exists for the voucher, displays the error type.
- Accounting year
- This column lists the accounting years in which the vouchers were created.
- Opening balance
- This column displays the opening balance for the voucher.
- Closing balance
- This column displays the closing balance for the voucher.
- Amount to apply
- This column displays the amount which is expected to be entered for the voucher.
Work with vouchers in batch, Deletion (FSR47304)
This panel displays all the records that you selected to delete. Both manually and automatically created vouchers imported from the interface will be deleted, whereas the voucher related interface data will receive status 4 (Deleted). Click OK to delete. Click Back to cancel.