- Select the Confirm purchase orders menu item.
- On the initial panel, enter the order number for the purchase order you are confirming and click OK.
- You access the second Purchase order confirmation panel. Before confirming the lines you can:
- Change the following fields:
- Order reference
- Date (= Dispatch date)
- Quantity
- Purchase price
- Purchase unit
- Caution: If you change any of these fields on order line level, the system interprets it as the line is confirmed from the supplier.
- Click the Update order function key to update all marked order lines as confirmed and exit the program.
- Click the Maintain order function key. (See Change a purchase order for instructions).
- Click Split to split any line that is not a BtB order line should the supplier not be able to deliver the entire quantity on the dispatch date. This will create a new order line with the new dispatch date and quantity you enter. The quantity on the original line will be reduced with the quantity that was split.
- Click Upd earliest ship to indicate the earliest date the item can be shipped from the supplier. The earliest shipment date is used when the earliest arrival date of the item is calculated together with the lead time. The entered date will be updated to the Item file/Supplier information file and displayed in the Planning time enquiry and Time axis enquiry.
- Click Set OK for the lines that are confirmed as OK. The OK column will be set to YES for the confirmed lines.
- Click Date update to automatically transfer the new dispatch date to the selected order lines, if entered.
You have several options from which to choose when confirming the purchase order lines. You can: