Prerequisites
A purchase order type is used with Pre-accounting set to YES, which means that a warning message will be displayed if no pre-accounting information is entered on the order line.
To enter pre-accounting information at order entry, do as follows:
- Create a new purchase order and enter one order line. For information about entering purchase orders, see Manually enter a purchase order.
- You access Work with purchase orders, Order lines. (Tip: If you access the Add lines panel instead of the one above, click Back once). Select the order line that is to be pre-accounted and click Pre-acc.
- You access Pre-accounting maintenance:
- Account part 1 – 8
- Enter the account number(s) for the applicable account parts.
Depending on how many account parts are used in your company, the number of fields displayed could vary. A maximum of eight parts can be displayed. In addition, the lead texts of the fields are retrieved from the G/L control file in DC1 Financials.
The Account file in DC1 Financials holds information about the account parts that have to be completed for a particular main account. This means that the system will check that you complete the correct field(s) on this panel. If not, an error message is displayed.
Change pre-accounting information
You can change the pre-accounting information as long as the order has not received status 60. If changing existing accounts, asterisks are shown for account parts that are defined as optional in the Account file. For information about the Account file, see About working with the chart of accounts.
If not pre-accounted
If the order line has not been pre-accounted, the following message is displayed when exiting the order: Warning: Pre-accounting information is missing for one or several order lines. To ignore the message and pre-account later, click Back. In this case, the order will be held from further processing and cannot be released until the pre-accounting information is defined. See Pre-account all order lines via Work with held purchase orders.