OCR is a system used for automatic update of A/R payments. The OCR and KID (Customer Identification Number) details must be preloaded by running the Preload OCR Table program. The system is divided into the following two parts:
- Creation and printing of KID on invoices and interest notes
KID information defined in the OCR table is used to make a correct KID according to the agreement with the bank or BBS = Bankenes Betalingssentral (the Norwegian Banks Payment Services Company which is the clearing central). The KID normally consists of customer number, invoice number, and control digit. The KID contains rules for font and size of the digits, if the bank slip is to be printed together with the invoice. To test the printing and layout a few pages should first be sent to BBS. - Receiving and updating files from BBS
Communication parameters in the bank software and those which are defined in the OCR table are used to transfer the files from the bank to the DC1 system. The OCR system validates the data through tests which are defined in the Updates section of the OCR table. Valid transactions are then automatically updated to the A/R and G/L via the standard routine for batch payments.
The following steps give an overview on the usage of OCR:
- The OCR system generates the KID which is printed on the A/R invoice sent to the customer.
- The customer receives the invoice and makes the payment using Telebanking.
- The OCR system receives the file that contains information regarding the payment made by the customer. The system then automatically updates the payments into the A/R and G/L.