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  13. Set up an entry...

Set up an entry option

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The following describes how to set up an entry option for financial transactions (e.g. bank receipts).

Prerequisites
You must be signed on to the system as System Administrator. If not, then the only fields you are able to maintain are Description and Default voucher type.

  1. Select the Entry options table maintenance program.
  2. On the initial panel, click Add.
  3. You access the detail panel. YES is defaulted for all fields except:
    4. Entry option
    Description
    Default voucher type

    Complete the following fields:

    Entry option
    Enter the code of the entry option you want to define. This is the code you refer to when you create the menu option you need in order to use this entry option. In this case, enter FINANCIAL. See Create the menu item needed to use a new entry option for further information.
    Note: The code you are using for the different entry options is user-defined. However, some hard coded tests are done for financial (e.g. bank receipts) and sundry (pure G/L) transactions. Therefore, FINANCIAL must be defined for financial transactions and SUNDRY for pure G/L transactions.
    Description
    Enter the description of the entry option.
    Default voucher type
    Optional entry. Enter an existing voucher type which will be defaulted when starting the transaction entry.
    Tip: You can define a default routine for your voucher type in Work with voucher types. This means that, when you select the menu option, you will directly access the panel of the default routine (e.g. A/R payment entry) without accessing the start-up panel first.
    Voucher total
    Set to YES meaning that the total per voucher is displayed in the header of the entry panels. If you set to NO, then the total of the batch is displayed.

    Attributes

    Set to YES if the following fields are to be open for input. Set to NO if you want the fields to be protected, i.e., the field will not be displayed on the start-up panel of the financial transaction entry program. Note: For financial transactions the attributes are mostly defined as follows:

    Accounting period (year & month)
    Set both fields to YES.
    Voucher type
    Set to YES. Note: The voucher type can only be closed for input if a Default voucher type is defined. This is useful if only one voucher type is used for this type of transaction.
    Voucher number
    Set to YES.
    Batch amount
    Set to NO.
    System currency
    Set to NO.
    Voucher date
    Set to YES.
    Opening/closing bal
    Set to YES.

    Allow functions

    In this part you define the function keys that should be valid for this entry option. YES defines that the function key will be valid. NO defines that the function key will be inactive and therefore not displayed on the panel. Note: For financial transactions the attributes are mostly defined as follows:

    User template
    Set to YES.
    F2=next voucher number
    Set to YES.
    F7=change voucher type
    Set to NO.
    F8=select batch number
    Set to YES.
    F9=transaction overview
    Set to YES.
    F10=voucher overview
    Set to YES.

    Click OK.

  4. Highlight the entry option and click the Routines option.
  5. You access the Work with entry options, Routines panel. Highlight the routine and click the Activate option. Click OK. Exit the routine.

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