How to reconcile accounts

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  1. Select the Reconcile G/L accounts menu item.
  2. You access G/L account reconciliation, Selections.
  3. Selection part 1 and 2

    Click Next to make more selections and enter sequence information. Complete the following fields:

    Account part 1 – 8
    Enter an account or an account combination in the account fields.
    Reconciled
    Set to NO to see the un-reconciled transactions.

    Sequence

    Enter the number of a sequence if you want a specific sequence to be used for sorting the transactions and you have made selections that are valid for more than one sequence. Note: You can define a maximum of eighteen different sequences for a number of key fields at the same time.

    Click OK.

  4. You access G/L account reconciliation where you reconcile transactions on selected G/L account combinations. Select the transaction you want to reconcile and click Reconcile. If you want to undo the reconciliation, click Un-reconcile.
  5. You remain on the same panel and the action you performed is marked in the R column which is either blank (Un-reconciled) or ticked (Reconciled). The structure of the Summary level definition table determines how you can retrieve balances for different account code combinations and thereby reconcile on different account levels, e.g. cost centre or project.
  6. Tip: If you want to see more detailed information on a transaction, click Details. If Voucher number is highlighted, then G/L text exists for that voucher. To view the G/L text, click G/L text.

    The following fields are shown in the header:

    Bal. per/amount
    Displays the period/amount of the entered account combination up to the defaulted period shown. This field is defaulted with the actual period, from which the balance is retrieved. However, you can enter a different period and the system will then retrieve the balance for that specific period.
    Total sel
    Displays the accumulated amount of the transactions within the selection criteria that you have entered on the previous panel.

    Exit the routine.

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