Sundry invoice codes are optional, but useful, if you want to pre-define certain information that should be defaulted when you enter a sundry invoice line.
- Select the Work with sundry invoice codes menu item.
- On the main panel, click Add.
- You access the detail panel. The following fields are available for pre-definition; you can specify only some of the values, or all:
- Sundry invoice code
- Mandatory entry. Enter a unique code to identify the sundry invoice code.
- Description
- Mandatory entry. Enter a description of the sundry invoice code.
- Sundry invoice text
- Enter the text that should be defaulted as invoice text on the invoice line whenever this sundry invoice code is specified. The text will be used on the invoice line printout. The text can be overridden on invoice line level.
- VAT handling code
- Enter the VAT handling code from Work with VAT handling codes that should be defaulted on the invoice line whenever this sundry invoice code is used.
- Price
- Enter the price that should be defaulted on the invoice line whenever this sundry invoice code is used.
- Document group
- Enter a code from Work with standard documents to indicate from which document group the text should be defaulted on invoice detail level whenever this sundry invoice code is specified. The text can be overridden on invoice line level.
- Document ID
- Enter a document code from Work with standard documents included in the document group that you entered above to indicate the document text that should be defaulted on invoice line detail level whenever this sundry invoice code is specified. The text can be overridden on invoice line level.
- Account parts 1-8
- Enter the account(s) or account combination to which the transaction is to be posted. The accounts you state must exist in the Account file. The account parts entered here are defaulted to the invoice line whenever this sundry invoice code is used.
- Note: The account parts are optional. When you enter the accounts for a sundry invoice code, the system does not check that the accounts you enter are active nor if they are allowed, as in the normal DC1 Financials routines. Neither is a check performed that the combination code for the main account part is correct, if entered. You may enter any combination you want. However, the normal system control will take place when the invoice is registered in Work with sundry invoices. See Enter a sundry invoice.
Click OK. Exit the routine.